ISAPS

Constitution

CONSTITUTION OF

THE INTERNATIONAL SOCIETY FOR AFRICAN PHILOSOPHY AND STUDIES

(ISAPS)

Article I.

Name:

The Society shall be known as The International Society for African Philosophy and Studies (ISAPS). Being the successor to the same organization previously known as The International Society for African and African Diaspora Philosophy and Studies (ISAADPS), it assumes all functions and activities performed by the aforesaid ISAADPS and, for all present and future purposes, shall be treated as one organization.

Article II.

Aims and Objectives:

The Society shall

(a) Promote the study of African and African Diaspora philosophy and studies world-wide from a broad analytical perspective;

(b) Provide a regular forum for discussing philosophical issues pertaining to African and African Diaspora politics, aesthetic sensibilities, values, metaphysics, and cultural traditions;

(c) Assist colleagues and departments in practical ways with the teaching of African and African Diaspora philosophy and studies;

(d) Produce an academic journal and other publications for exchange of ideas;

(e) Host international conferences to discuss issues in African and African Diaspora philosophy and studies.

Article III.

Membership:

(a) Everyone who subscribes to the aims and objectives of the Society and who pays the appropriate dues can be a member;

(b) Dues shall be fixed at the Annual Business Meeting of the Society;

(c) Membership shall subsist from one Annual Business Meeting to another.

Article IV.

Officers:

The Society shall have a President, a Secretary, and a Treasurer. In addition, the Society shall appoint Regional Representatives as and when necessary to coordinate its activities in those areas where the strength of membership warrants such.

(a) Duties of Officers:

(i) The President shall

(a) preside over the activities and overall running of the Society;

(b) preside or authorize another to preside over the Annual Business Meeting of the Society;

(c) generally recommend activities that would further the progress of the Society;

(d) discharge such other duties as may be assigned by the corporate Society.

(ii) The Secretary shall

(a) be responsible for the records of meetings, the file of significant documents as well as all incoming and outgoing correspondence of the Society;

(b) compile and maintain an up-to-date membership list based on the advice of the Treasurer;

(c) prepare an annual report of the Society’s activities over the course of the year and present same to the Annual Business Meeting of the Society;

(d) discharge such other duties as may be assigned by the corporate Society.

(iii) The Treasurer shall

(a) be responsible for collecting membership dues from members and lodging the same in a Corporate bank account;

(b) create and maintain an up-to-date bank account for the Society’s finances;

(c) prepare and present a Treasurer’s Report to the Annual Business Meeting of the Society;

(d) explore and advise the Society on sources of revenue to enhance its financial health;

(e) checks shall be drawn on the society’s account and will be signed by two officers of the society;

(f) discharge such other duties as may be assigned by the corporate Society.

(b) Election and Tenure of Officers:

(i) Officers shall be elected by simple majority of members present at the Annual Business Meeting of the Society.

(ii) A member can be nominated in absentia as long as the nominating member knows that the nominee has consented to serve.

(iii) An officer can serve for no more than two consecutive terms of two years each.

(iv) Only paid-up members of the Society are eligible to stand for election.

Article V.

Other Activities:

(a) The Society shall hold an Annual Conference designed to provide a platform principally for its members to present ongoing research and report ideas in furtherance of the aims and objectives of the Society. The venue for a future Annual Conference shall be decided at the preceding Annual Conference;

(b) The Annual Business Meeting shall be convened as part of the Annual Conference of the Society.

Article VI.

Adoption of Revised Constitution:

This revised Constitution supersedes the previous Constitution adopted at the inauguration of the Society at its founding in Kingston, Jamaica, in 1995. It shall from this 10th day of March, 2001, be the sole governing instrument of the Society.

Contact Address: Department of Philosophy, Seattle University, Seattle, WA 98122, USA.

Tel: + (1) 206 296 5470; Fax: +(1) 206 296 5997; Email: secretary@isapsonline.com

Web Hosting powered by Network Solutions®

Host Responsibilities

Guidelines for Hosts of the Annual Conferences of the International Society for African Philosophy and Studies (ISAPS)

I PREAMBLE

ISAPS is an organization of scholars interested in the study, understanding and enhancement of African Philosophy and African Studies. ISAPS has two categories or members, ordinary members and student members. Membership of the organization is open to anyone who subscribes to the aims and objectives of ISAPS as outlined in our constitution.

The purpose of this document is to provide information about the standards, criteria, facilities to be provided, and procedures to be met, by institutions that have requested, are interested, or have agreed to host an annual conference (meeting) of ISAPS.

This document is to be read in conjunction with the constitution of ISAPS, which is the official document outlining the aims, objectives, and membership of the ISAPS. The guiding principle of this document is the desire to achieve a successful conference, with a view to promoting the continued development of ISAPS.

II CONFERENCE COORDINATION OPERATIONS

a. The hosting institution shall set up a Local Organizing Committee (LOC) for the purposes of the conference.

b. The LOC shall liaise with the Executive Committee of ISAPS in drafting, writing, and disseminating information about the conference theme and submission guidelines.

c. The LOC will have latitude in the selection of the conference theme, but with input and advice from the ISAPS Executive. Every effort should be made to select a theme that has an international appeal, but which is also of current interest, relevance and concern to the host institution/country.

d. The LOC shall have responsible for collecting, evaluating, and accepting submitted abstracts, and for communicating information about acceptance to interested participants.

e. The LOC shall have the responsible of arranging and communicating information about accommodation, travel and sustenance to all those interested in attending the conference.

f. The LOC shall be responsible for drafting and communicating the conference program to all participants.

g. The hosting institution and the LOC shall have the responsibility for ensuring that the following requirements are met:

III REQUIREMENTS

1. Hotel/Lodgings

a. Hotel or other lodgings for conference participants should be located conveniently to the conference venue and to a restaurant. Accommodation should be in a comfortable and safe environment.

b. A selection of single and double rooms are be made available so that conference participants will have a choice of packages to choose from.

c. Unless the hosting institution expresses the desire to provide free accommodation, each participant shall be responsible for the cost of her own lodging and other incidental expenses.

2. Conference Rooms

a. It will be necessary to have suitable meeting and seminar rooms. The number of meeting and seminar rooms required would depend on the number of papers submitted, and on whether we will be having concurrent sessions.

b. Where possible, host institutions should make available to presenters overhead projectors, PowerPoint Presentation equipments, flipcharts, easel pad and pen, or at the very least, a board and some writing materials.

3. Meal Arrangements.

a. Conference participants should be supplied with adequate information about facilities available for food both on campus and off campus.

b. Servings of tea, coffee, mineral water, biscuits and other snacks should be made available during session breaks.

c. Unless the hosting institution expresses the desire to provide free food, each participant shall be responsible for the cost of her own sustenance and other incidental expenses.

4. Transportation

a. Suitable arrangements should be made to ensure that there is safe and adequate transportation from the point of arrival (i.e., local airport, local train or bus station) to lodgings, and for the transportation of participants to the point of departure (i.e., local airport, local train or bus station) at the end of the meeting. This obligation can be discharged either by meeting each participant and the point of entry (and providing adequate transportation for them on the date of departure), or by supplying information about safe and adequate transportation to participants in advance.

b. If the lodging/hotel is not within easy walking distance of the conference venue, adequate arrangements are to be made for the safe and easy commute of participants from hotel/lodgings to conference venue and to all other meeting activities.

c. Unless the hosting institution expresses the desire to provide free transportation for participants, each participant shall be responsible for her own transportation costs throughout the meeting.

d. Information about transportation arrangement (including estimates of transportation cost) is to be made available to participants in advance.

5. Advertising the Conference

• Our sessions are open to members and non-members of the Society. Adequate steps are to be taken to ensure that information about our conference is circulated to the local audience in advance.

6. Financial Transactions

• All on-site financial transactions (registration fees, membership dues, etc.) are to be handled by the appropriate ISAPS Officers.

• Hosts are primarily responsible for the securing of funds in preparation for the conference. If necessary the ISAPS Executive Board will serve in an advisory role.

• A conference budget will be presented to the ISAPS Executive board prior to the initiation of the conference.

6.1. Conference Registration Fees

a. There are two categories of participants for the purposes of registration: international participants and local participants. Only those who reside and/or work in the host country shall be classified as local participants.

b. All participants (subject to 6.1.c below) including ISAPS executives, session chairs, discussants and moderators are required to pay registration dues.

c. Full-time students of the hosting institutions who are not also currently in employment are exempt from paying conference registration fees.

d. A previously agreed upon portion of the registration fees will go toward local organizing expenses, the remaining funds will go to ISAPS.

6.2. Membership Dues

• All membership dues will go directly to ISAPS.

IV INABILITY TO FULFILL HOSTING RESPONSIBILITIES

a. Subject to section III 6 above, the hosting institution is responsible for the overall safety of conference participants, and for the effective planning and organization of the conference.

b. In the event that a chosen institutional host is unable to fulfill its responsibilities of effectively planning, obtaining funding for, and executing the conference, they are required to notify ISAPS as soon as possible and at least one year in advance of the proposed conference date.

ISAPS’ Account Signatories Policy

1. Purpose

The purpose of this policy statement is to establish ISAPS’ Account Signatory authority.

2. Revision History

Previous Practice of ISAP: The previous practice of ISAPS was to make the Treasurer the only signatory to our account(s). This new policy statement replaces the previous policy with the following:

3. Account Signatories Policy Adopted in April 2004:

1. The Treasurer and the “Financial Trustee” of ISAPS shall be the signatories to all ISAPS bank accounts, including cash and cash equivalents.

2. The “Financial Trustee” shall not be a member of the Executive Committee, but shall be a trusted person of repute nominated by the Executive Committee as the second signatory to our account(s).

3. When the holders of these positions change, the Executive Committee shall authorize the outgoing signatories to sign any appropriate bank documents itemizing the new signatories to all accounts held by ISAPS.

4. Only funds approved by the Executive Committee for legitimate business of the Association can be withdrawn from our accounts.

4. Future Changes to ISAPS’ Account Signatories Policy:

1. This new policy direction was ratified at the 2004 Annual General Meeting of ISAPS.

2. All future accounts Signatories Policies shall be adopted and ratified at the Annual General Meeting of ISAPS before such changes can be effected.

ISAPS Constitution

CONSTITUTION OF

THE INTERNATIONAL SOCIETY FOR AFRICAN PHILOSOPHY AND STUDIES

(ISAPS)

Article I.
Name:
The Society shall be known as The International Society for African Philosophy and Studies (ISAPS).  Being the successor to the same organization previously known as The International Society for African and African Diaspora Philosophy and Studies (ISAADPS), it assumes all functions and activities performed by the aforesaid ISAADPS and, for all present and future purposes, shall be treated as one organization.
Article II.
Aims and Objectives:
The Society shall
(a)              Promote the study of African and African Diaspora philosophy and studies world-wide from a broad analytical perspective;
(b)              Provide a regular forum for discussing philosophical issues pertaining to African and African Diaspora politics, aesthetic sensibilities, values, metaphysics, and cultural traditions;
(c)              Assist colleagues and departments in practical ways with the teaching of African and African Diaspora philosophy and studies;
(d)              Produce an academic journal and other publications for exchange of ideas;
(e)              Host international conferences to discuss issues in African and African Diaspora philosophy and studies.
Article III.
Membership:
(a)              Everyone who subscribes to the aims and objectives of the Society and who pays the appropriate dues can be a member;
(b)              Dues shall be fixed at the Annual Business Meeting of the Society;
(c)              Membership shall subsist from one Annual Business Meeting to another.
Article IV.
Officers:
The Society shall have a President, a Secretary, and a Treasurer.  In addition, the Society shall appoint Regional Representatives as and when necessary to coordinate its activities in those areas where the strength of membership warrants such.
(a)              Duties of Officers:
(i)                 The President shall
(a)  preside over the activities and overall running of the Society;
(b)  preside or authorize another to preside over the Annual Business Meeting of the Society;
(c)  generally recommend activities that would further the progress of the Society;
(d)  discharge such other duties as may be assigned by the corporate Society.
(ii)               The Secretary shall
(a)  be responsible for the records of meetings, the file of significant documents as well as all incoming and outgoing correspondence of the Society;
(b)  compile and maintain an up-to-date membership list based on the advice of the Treasurer;
(c)  prepare an annual report of the Society’s activities over the course of the year and present same to the Annual Business Meeting of the Society;
(d)  discharge such other duties as may be assigned by the corporate Society.
(iii)              The Treasurer shall
(a)  be responsible for collecting membership dues from members and lodging the same in a Corporate bank account;
(b)  create and maintain an up-to-date bank account for the Society’s finances;
(c)  prepare and present a Treasurer’s Report to the Annual Business Meeting of the Society;
(d)  explore and advise the Society on sources of revenue to enhance its financial health;
(e)  checks shall be drawn on the society’s account and will be signed by two officers of the society;
(f)    discharge such other duties as may be assigned by the corporate Society.
(b)              Election and Tenure of Officers:
(i)                 Officers shall be elected by simple majority of members present at the Annual Business Meeting of the Society.
(ii)               A member can be nominated in absentia as long as the nominating member knows that the nominee has consented to serve.
(iii)              An officer can serve for no more than two consecutive terms of two years each.
(iv)             Only paid-up members of the Society are eligible to stand for election.
Article V.
Other Activities:
(a)              The Society shall hold an Annual Conference designed to provide a platform principally for its members to present ongoing research and report ideas in furtherance of the aims and objectives of the Society.  The venue for a future Annual Conference shall be decided at the preceding Annual Conference;
(b)              The Annual Business Meeting shall be convened as part of the Annual Conference of the Society.
Article VI.
Adoption of Revised Constitution:
This revised Constitution supersedes the previous Constitution adopted at the inauguration of the Society at its founding in Kingston, Jamaica, in 1995. It shall from this 10th day of March, 2001, be the sole governing instrument of the Society.

 

Host Responsibilities

Guidelines for Hosts of the Annual Conferences of the International Society for African Philosophy and Studies (ISAPS)

I          PREAMBLE

ISAPS is an organization of scholars interested in the study, understanding and enhancement of African Philosophy and African Studies. ISAPS has two categories or members, ordinary members and student members. Membership of the organization is open to anyone who subscribes to the aims and objectives of ISAPS as outlined in our constitution.

The purpose of this document is to provide information about the standards, criteria, facilities to be provided, and procedures to be met, by institutions that have requested, are interested, or have agreed to host an annual conference (meeting) of ISAPS.

This document is to be read in conjunction with the constitution of ISAPS, which is the official document outlining the aims, objectives, and membership of the ISAPS. The guiding principle of this document is the desire to achieve a successful conference, with a view to promoting the continued development of ISAPS.

 

II         CONFERENCE COORDINATION OPERATIONS

a.      The hosting institution shall set up a Local Organizing Committee (LOC) for the purposes of the conference.

b.      The LOC shall liaise with the Executive Committee of ISAPS in drafting, writing, and disseminating information about the conference theme and submission guidelines.

c.      The LOC will have latitude in the selection of the conference theme, but with input and advice from the ISAPS Executive. Every effort should be made to select a theme that has an international appeal, but which is also of current interest, relevance and concern to the host institution/country.

d.      The LOC shall have responsible for collecting, evaluating, and accepting submitted abstracts, and for communicating information about acceptance to interested participants.

e.      The LOC shall have the responsible of arranging and communicating information about accommodation, travel and sustenance to all those interested in attending the conference.

f.       The LOC shall be responsible for drafting and communicating the conference program to all participants.

g.      The hosting institution and the LOC shall have the responsibility for ensuring that the following requirements are met:

 

III       REQUIREMENTS

1. Hotel/Lodgings

a.      Hotel or other lodgings for conference participants should be located conveniently to the conference venue and to a restaurant. Accommodation should be in a comfortable and safe environment.

b.      A selection of single and double rooms are be made available so that conference participants will have a choice of packages to choose from.

c.      Unless the hosting institution expresses the desire to provide free accommodation, each participant shall be responsible for the cost of her own lodging and other incidental expenses.

 

2. Conference Rooms

  1. It will be necessary to have suitable meeting and seminar rooms. The number of meeting and seminar rooms required would depend on the number of papers submitted, and on whether we will be having concurrent sessions.
  2. Where possible, host institutions should make available to presenters overhead projectors, PowerPoint Presentation equipments, flipcharts, easel pad and pen, or at the very least, a board and some writing materials.

3. Meal Arrangements.

a.      Conference participants should be supplied with adequate information about facilities available for food both on campus and off campus.

b.      Servings of tea, coffee, mineral water, biscuits and other snacks should be made available during session breaks.

c.      Unless the hosting institution expresses the desire to provide free food, each participant shall be responsible for the cost of her own sustenance and other incidental expenses.

4. Transportation

a.      Suitable arrangements should be made to ensure that there is safe and adequate transportation from the point of arrival (i.e., local airport, local train or bus station) to lodgings, and for the transportation of participants to the point of departure (i.e., local airport, local train or bus station) at the end of the meeting. This obligation can be discharged either by meeting each participant and the point of entry (and providing adequate transportation for them on the date of departure), or by supplying information about safe and adequate transportation to participants in advance.

b.      If the lodging/hotel is not within easy walking distance of the conference venue, adequate arrangements are to be made for the safe and easy commute of participants from hotel/lodgings to conference venue and to all other meeting activities.

c.      Unless the hosting institution expresses the desire to provide free transportation for participants, each participant shall be responsible for her own transportation costs throughout the meeting.

d.      Information about transportation arrangement (including estimates of transportation cost) is to be made available to participants in advance. 

 

5. Advertising the Conference

·         Our sessions are open to members and non-members of the Society. Adequate steps are to be taken to ensure that information about our conference is circulated to the local audience in advance.

6. Financial Transactions

·         All on-site financial transactions (registration fees, membership dues, etc.) are to be handled by the appropriate ISAPS Officers.

·         Hosts are primarily responsible for the securing of funds in preparation for the conference. If necessary the ISAPS Executive Board will serve in an advisory role.

·         A conference budget will be presented to the ISAPS Executive board prior to the initiation of the conference.

 

6.1. Conference Registration Fees

a.      There are two categories of participants for the purposes of registration: international participants and local participants. Only those who reside and/or work in the host country shall be classified as local participants.

b.      All participants (subject to 6.1.c below) including ISAPS executives, session chairs, discussants and moderators are required to pay registration dues.

c.      Full-time students of the hosting institutions who are not also currently in employment are exempt from paying conference registration fees.

d.      A previously agreed upon portion of the registration fees will go toward local organizing expenses, the remaining funds will go to ISAPS.

6.2. Membership Dues

·         All membership dues will go directly to ISAPS.

IV        INABILITY TO FULFILL HOSTING RESPONSIBILITIES

a.      Subject to section III 6 above, the hosting institution is responsible for the overall safety of conference participants, and for the effective planning and organization of the conference.

b.      In the event that a chosen institutional host is unable to fulfill its responsibilities of effectively planning, obtaining funding for, and executing the conference, they are required to notify ISAPS as soon as possible and at least one year in advance of the proposed conference date.

 


ISAPS’ Account Signatories Policy

  1. Purpose
    The purpose of this policy statement is to establish ISAPS’ Account Signatory authority.
  2. Revision History
    Previous Practice of ISAP: The previous practice of ISAPS was to make the Treasurer the only signatory to our account(s). This new policy statement replaces the previous policy with the following:
  3. Account Signatories Policy Adopted in April 2004:
    1. The Treasurer and the “Financial Trustee” of ISAPS shall be the signatories to all ISAPS bank accounts, including cash and cash equivalents.
    2. The “Financial Trustee” shall not be a member of the Executive Committee, but shall be a trusted person of repute nominated by the Executive Committee as the second signatory to our account(s).
    3. When the holders of these positions change, the Executive Committee shall authorize the outgoing signatories to sign any appropriate bank documents itemizing the new signatories to all accounts held by ISAPS.
    4. Only funds approved by the Executive Committee for legitimate business of the Association can be withdrawn from our accounts.
  4. Future Changes to ISAPS’ Account Signatories Policy:
    1. This new policy direction was ratified at the 2004 Annual General Meeting of ISAPS.
    2. All future accounts Signatories Policies shall be adopted and ratified at the Annual General Meeting of ISAPS before such changes can be effected.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s